Down East Sunrise Trail Relay
FREQUENTLY ASKED QUESTIONS



Registration FAQs

When does registration open and close?

2017 registration is open! See the next FAQ below to sign up.

Registration deadline for new teams:
July 1, 2017*

Registration deadline to join existing teams:
July 20, 2017

*There are a limited number of team spots available; as a result registration for new teams may close without notice before July 1st. We recommend signing up in advance if you are planning to participate.

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How do I sign up to run?

There are two ways to sign up to run, as the Team Captain or as a Team Member:

Team Captain - Team Captains will register the team by choosing a team name, team password, and paying their individual entry fee. This step secures the team's spot in our limited field. (Note: By default the first person to sign up and register the team is the Team Captain.) Click HERE to sign up as a Team Captain.

Team Member - After the Team Captain has registered and named the team, each remaining team member will register to run by selecting "Join an Existing Team" from the registration page, and then selecting their team name from the drop-down menu. They will then enter the team password to join the team, and finally complete the process by entering their personal information and paying their individual entry fee.
Click HERE to sign up as a Team Member.

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How many runners are allowed on a team?

Teams must have a minimum of 4 runners, and may have a maximum of 8 runners.

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What are the responsibilities of being a Team Captain?

The Team Captain's responsibilities include:

  • Managing the team prior to race day:
    • Confirming that all team members have registered to run.
    • Confirming that all team members have submitted accurate pace information.
    • Click HERE to manage your team on ZippyReg.
  • POC (point of contact) between team and race officials.
  • Confirming that all team members have the required safety items for check-in.
  • Confirming that the team has printed copies of Race Day documents for check-in.
  • Completing the team's Timing Sheet (found on the Race Day page) after each leg and submitting it to race officials at the finish.
  • Making sure all team members are following the rules of competition.

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Is there a list of confirmed entrants?

Yes. Click HERE to confirm that you are signed up to run.

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How much does it cost to register and what is included in my entry fee?

In an effort to make this event more economical and accessible we have made some changes to the registration fee structure for 2017.

The NEW registration fee is $49 per runner. (Forty-one dollars less than previous years.) We have accomplished this by making both meals and shirts optional.

This fee includes the following:

  • Entry into the Down East Sunrise Trail Relay
  • Extensive written driving directions, running instructions, and race handbook.
  • All finishers receive a truly unique and commemorative medallion.
  • PLUS! $5.00 from every individual entry will be donated to the Sunrise Trail Coalition to help maintain the trail.

 

Optional add-on items include:

  • Atayne Shirt:
    • Men's and Women's specific sizing.
    • Maine-made.
  • Post-race Lobster Bake and Chicken BBQ tickets:
    • Menu includes either lobster or chicken, corn on the cob, baked potato, dessert and ice tea or bottled water. There is also a cash bar.

 

Please note: Team support vehicle drivers are optional and do not pay entry fees; drivers are not eligible for finisher awards.

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Can I update my personal information that I submitted when I registered?

Yes. The deadline is 11:59PM ET on June 20th. Please follow the steps below:

  1. Click HERE to visit the ZippyReg confirmation page.
  2. Enter your confirmation code, which is included in the confirmation email you received at the time of registration.
    • If you do not know your confirmation code, select contact at the top of the page, or email info [at] zippyreg.com
  3. You will be directed to your personal Registration Confirmation Page.
    • From here you may update certain fields including pace, address, email, phone, emergency contact info, your meal preference, purchase additional meals, etc.

Due to print deadlines personal information updates will only be permitted until 11:59PM ET on June 20th.

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Cban a team member transfer their entry to someone else if they are not able to run?

Yes. Please follow the steps below:

  1. Click HERE to visit the ZippyReg confirmation page.
  2. Enter your confirmation code, which is included in the confirmation email you received at the time of registration.
    • If you do not know your confirmation code, select contact at the top of the page, or email info [at] zippyreg.com
  3. You will be directed to your personal Registration Confirmation Page.
  4. Select 'transfer your registration'
  5. Read and follow the online instructions carefully.

Online transfers will be permitted until July 20th.

Due to print deadlines bib numbers may reflect the original registrant's personal information.

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How do I purchase meals, or confirm previous meal purchases?

NEW for 2017! You asked and we listened: The overall registration fee has been lowered this year, and Lobster Bake or Chicken BBQ tickets are now optional!

If you would like to purchase meal tickets, or confirm/edit your meal selection please see below.

Space is limited. Meals will only be available for purchase thru June 20th and may sell out without notice before this date.

If you are a registered participant:

  1. Click HERE to visit the ZippyReg confirmation page.
  2. Enter your confirmation code, which is included in the confirmation email you received at the time of registration.
    • If you do not know your confirmation code, select contact at the top of the page, or email info [at] zippyreg.com
  3. You will be directed to your personal Registration Confirmation Page. At the bottom of this page you may add meal tickets, or view/edit previously purchased tickets.

If you are *NOT* a registered participant:

  1. Click HERE.
  2. Select "meal tickets only"
  3. Follow the onscreen instructions.

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Why is there an entrant capacity?

The Down East Sunrise Trail Relay has a maximum entrant capacity for several reasons including trail permits, emergency management, team support vehicles, finish line space limitations, etc.

Enforcing this entrant caps allows our team to produce a safe, fun and enjoyable event.

Accepting more participants that we can manage would be irresponsible and a disservice to our runners as a whole. Thank you for your understanding.

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What is the cancellation policy?

Entry fees, including optional add-ons are non-refundable; race entries cannot be deferred to another year. No exceptions. (See transfer information on FAQ Page.) This policy applies to all entrants and is in effect whether your plans change, you are injured, or have an unexpected family emergency / business emergency / medical emergency / etc. This means once you have paid your entry fee you will not receive a refund if you cannot participate, or if the course has to be changed, or if the event is cancelled due to weather, natural disaster or other unforeseen circumstances. The race committee reserves the right to accept or reject any entries.

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Team FAQs

Are teams required to maintain a minimum average pace?

Yes. Teams must be able to maintain an average overall pace of 12:00/mile.

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Do teams need to declare which legs each team member is running at race check-in?

No. Race officials do not need to know your leg assignments at check-in. (We understand that this may change after your team is underway.)

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Are the individual legs timed?

Teams are required to self-time individual legs using the using the Team Timing Sheet found on the last page of the Race Handbook. This sheet MUST be turned in to race officials at the finish line. Team who do not turn in their completed timing sheet will face time penalties.

The total finish time for each team will be officially recorded by our race timer and included in the final results.

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Are team members permitted to run consecutive legs?

Yes. Team members may complete as many legs as they wish before handing off to a teammate. However, they must individually record each leg time on the Team Timing Sheet (found on the last page of the Race Handbook).

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Is there a relay baton?

No. All hand-offs are by the honor system and the incoming runner just needs to high-five the outgoing runner.

We're looking to add a creative, lightweight baton for the future! Stay tuned!

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Does our team need any other special equipment?

Yes: Each team member must have a reflective vest, headlamp and a red blinking light (worn on back).

These items must be worn during the period from 7:00PM (1-hour before sunset), to 6:00AM (1-hour after sunrise). Teams not wearing the required safety equipment during this time will face time penalties.

All team members are required to bring the required safety items to race check-in to collect their materials including bib numbers and race singlets.

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May our team continue if one of our runners is unable to finish their leg?

Runners must reach the next transition area in order to officially finish the course and be scored as a team.

If a runner is unable to finish their leg the team may continue but they need to inform race officials at the finish that they are a non-scoring team.

These teams will still be awarded finisher medals, but will not be included in the results.

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What if our team sees a another team cheating?
(i.e., accepting a ride or not completing the entire course)

Cheating includes, but is not limited to: skipping legs, cutting the course, accepting a ride on the trail, etc. If your team sees another team cheating please take note of their bib number and report them to race officials. 

We take cheating very seriously. Any teams found to have not completed the entire course on foot will be disqualified and banned from future Crow Athletics events.

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Are there any other grounds for disqualification?

Yes: There is a strict zero tolerance alcohol policy. If any member of any team is seen or reported to be consuming alcoholic beverages during the run the entire team will be disqualified immediately.

Driving your support vehicle on the trail is also grounds for immediate disqualification.

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Course FAQs

Are the miles marked?

The first 85-miles of the course is run on the Down East Sunrise Trail, which has approximate mile markers, stream and bog names, caution X-ing, stop ahead, road names, county line markers, and town boundary lines. (Pretty much everything that could have a sign has one.)

From where the Sunrise Trail ends at Ayers Junction (Mile Post 87 / Start of Leg 14) to the finish in Eastport, the miles are not marked.

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Where are the leg transition areas?

Please see the Course Information page. Leg transition areas are marked with signs.

PDF versions of important course maps and driving directions are available on the Race Day page and are required at race check-in.

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Is the route hilly?

The first 85-miles are run on the DEST, which has a fairly level grade (about 4%) surface that is wonderful for running.

Ayers Junction to Eastport is rolling hills. Please see the Course Information page for elevation profiles of each leg.

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What is the trail surface like?

Miles 1-85:
The DEST surface is rails-to-trail, crushed stone. It is very well maintained by the Sunrise Trail Coalition.

Miles 85-88:
The MATS-206 surface is very much a backwoods ATV trail and it quite rough in places.

Miles 88-finish:
Paved roads.

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Are cars allowed on the DEST or MATS-206?

No. Cars, trucks, vans, etc. are not permitted on the DEST or MATS-206 under any circumstance!

If a team is found driving their support vehicle on the trail the will be immediately disqualified.

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Are bicycles & ATVs allowed on the trail?

Yes. Teams are welcome to bring a mountain bike to help monitor and support their runners.

"The Down East Sunrise Trail was built to be enjoyed by everyone, and it is. I will admit I was worried about ATVs sharing the trail with hikers and cyclists, but my fears have been proven groundless. I have not returned home once from visiting the trail when I have not said, 'every ATV we saw slowed down and waved or nodded!' Everyone I have spoken to that has hiked on the trail has said the same thing. I sincerely hope the ATVers are able to go home and say, 'Every single pedestrian scooted over and waved!' It is for all of us, after all!" - Susan Shaw, Penobscot ME.

 

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Is the course scenic?

Yes, very!

"There is not a single stretch of trail that is not Maine beauty at its best. It crosses bogs, passes through woodlands of every configuration, parallels streams, rivers and saltwater, and has views of mountains, blueberry fields and cranberry bogs. In the spring it is going to be a birder's paradise with habitat of every possible type from mud flats and beaches to forests and shrub rows. Its bridges go over beaver ponds, marshes, and some of the prettiest creeks imaginable. Although not always readily visible, stone work supporting the trail dates from early RR days. The workmanship and beauty of those arches, supports and spans rivals that of Mr. Rockefeller's bridges in Acadia, although on a much smaller scale. - Susan Shaw, Penobscot ME.

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What kind of wildlife might I see?

If you are lucky you could see, Moose, Deer, Bear, Bobcat, Lynx, Coyote, Fox, Beaver, Eagles, Osprey, Owl and many other birds and amazing creatures. Welcome to Maine!

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Are headphones permitted?

Yes and no:

Legs 1-14 - The use of Headphones is permitted, but discouraged on Legs 1 thru 14. Please keep the volume turned down low, or only run with one ear bud so you are aware of other runners & trail visitors around you -- remember DEST is a public multi-use trail that is also open to ATVs. "You may use headphones if you must, but we can't imagine why you wouldn't want to listen to the sounds of running streams and the glorious nature all around you!"

Legs 15 & 16 - Headphones are NOT permitted on Legs 15 & 16, which are run on local state roads that are open to traffic.

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What else should my team know about the Down East Sunrise Trail?

The relay route starts in Hancock County and finishes in Washington County, which is also called sunrise county and on Saturday morning you will be among the first people in the continental USA to see the sunrise!

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Race Weekend FAQs

Where does the Down East Sunrise Trail Relay Start?

The DEST Relay starts in Ellsworth, at Washington Junction. Please see the Course Information page.

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What day does the Down East Sunrise Trail Relay start?

The DEST Relay starts on Friday at various times.  If your team has super swift feet you might start in early Saturday morning!

(See FAQ What time does our team start? for more information.)

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What time does our team start?

The race will contact all team captains with your assigned start times based on information submitted at the time of registration.

IMPORTANT: All team members must accurately estimate their expected half-marathon pace/mile at time of registration. DO NOT submit inaccurate information! This data will be used to determine your team's official start time. Race officials will use this information to assign team start times so that all teams will finish near each other in order to fully enjoy our post race celebration. If you include incorrect data your team could miss out entirely or arrive way too early. You will be asked your expected (half-marathon) per mile pace in this format (0.00 -- Ex: 7:15min/mile pace = 7.15) when you register.

Important: The Awards Ceremony and optional post-race Lobster Bake & Chicken BBQ will be served starting at about 1:00PM. (This is why it is VERY important to supply accurate pace data at time of registration so we can assign your team with the proper start time.)

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Roughly at what time(s) will the various starts be staged?

Race officials anticipate the various start times to range from approximately 5:00PM until 11:59PM on Friday afternoon and evening. We are doing this so that all teams finish near each other and so all can attend our post race celebration. (i.e., Slower teams will take longer to cover the distance, while faster teams will arrive at the finish line in less total hours.)

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What day does the race end?

The Down East Sunrise Trail Relay ends on Saturday in Eastport, Maine.

It is very important to follow start instructions, (above), as we want all teams to finish close together to enjoy our post race festivities.

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What kind of course support is there?

Teams must be 100% self-supported. This means your support vehicle should be well stocked with everything your team may need during the run.

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What happens if one of our teammates gets injured during the race?

The course is very rural and at times quite isolated. Race officials highly recommend that all runners carry a cell phone and contact 911 and/or their support vehicle if they sustain an injury.

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How will the order of finish be scored?

Final team results will be based on the total accumulated time (start to finish) recorded for each team and not necessarily in the order of finish. (i.e., the first team to cross the finish line may have a slower total elapsed time than a team that crosses the line after them.)

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Are there awards?

All runners who finish as part of a team will be awarded a medal. Final results will be posted.

The overall winning team (by total time) will be awarded the Sally Jacobs Down East Sunrise Trail Relay trophy. This is a perpetual award created by Sally's family in her memory. The winning team's name will be added to the trophy, which will be kept in a location to be determined.

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Other FAQs

What else do I need to know about the finish area in Eastport?

Optional Lobster Bake & Chicken BBQ:
The optional Lobster Bake & Chicken BBQ will be served starting at approximately 1:00PM. (This is why it is VERY important to supply accurate pace data at time of registration so we can assign your team with the proper start time.) This is meal is OPTIONAL. Tickets must be purchased at the time of registration. The menu consists of the lobster or chicken, corn on the cob, baked potato, dessert and ice tea or bottled water. There is also a cash bar. (If you don't care for lobster or chicken, please plan accordingly.) To learn more about purchasing additional meal tickets, click HERE.

Camping:
For those who would like to stay overnight our finish line hosts at Seaview Campground have limited cabins and camping available . We HIGHLY recommend making arrangements now as these will be booked solid if you wait.

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Is their a beneficiary of this relay?

Yes. $5 of every individual entry fee will be donated to the Down East Trail Coalition, who maintain the DEST.

Please see our beneficiaries page to make an additional donation, or to set up a personal or team fundraising page.

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Where can I find past results?

**course record

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#rundowneast • July 21 + 22, 2017

this event is organized by Crow Athletics, host running club of the July 4th Relay, Millinocket Marathon, and the award-winning Mount Desert Island Marathon.